Connecting Librarian

Re-imagining library services: a new collaborative vision by Alan Smith - NSLA

NSLA comprises the Australian state, territory, national libraries and the national library of New Zealand. They are working to build the next stage of libraries for our users. The 4 key points and 10 projects are making way and getting librarians out of the way.

One library, transforming our culture and accessible content are the core of what they are trying to achieve. 5 year plan with a central office to help push it forward.

Do it now - SLV - opening up services
Access now - NLA and NLNZ - one library card
Virtual reference - SLV - next generation of online reference - not looking at the next version of Ask Now
Delivery - SLWA - being able to deliver content into peoples hands, wherever they are
Community created content - SLQ and NLNZ - communities of geographic and interest, being able to create their own digital libraries
Creating culture - SLSA - organising and storing
Collaborative collections - SLNSW and SLQ - trying to limit duplication and improve resource sharing - consortial arrangements
Flexible cataloguing - improving access to content - reengineering cataloguing
Scaling up digitisation - industrialise it, working on business case for significant national investment
Connecting and discovering content - NLA - improve coverage and quality of data, partnerships to improve discovery - a common catalogue interface and a national metadata store.

Big Stuff - Library Challenges - Stephen Abram - Sirsi-Dynix Institute

We need to tell good stories - tell each other about the good things that happen, not the bad, which is what we usually do.

Stephen said that our stuff is awesome, we are in good standing amongst the libraries of the world. We need to let go of the nostalgia. Change has been really slow relatively speaking, especially compared to the baby busters. Big changes coming, which will be fun if you like riding a roller coaster.

What are we going to do to get good results for our users - how can we negate the skewed results of search engine optimisation - where anyone can make sure their content, true or not, lists high in results.

Some people have 40 year careers. Ensure it is 40 years of incrementally better years, not just the same thing year after year. Choose to make the difference. You need to put your meat in the game = professionals commit.

Libraries matter - the Bill and Melinda Gates Foundation grants is just one example. Stephen gave a long list of examples where librarians are making a real difference, doing things that get people connected to the net and to the information they need, saving money, saving lives, saving our culture and our history and so much more. We need to tell our government about the competitive edge that libraries give Australia. Who do you think built Yahoo - librarians were pulled in to make it work.

What is the competitive advantage we have in our environment? The difference between us the internet is us - sensitive, intelligent, helpful - we are not a list. Put ourselves out there, with photo and social networking profile. Show who we are as well as what we can do.

DREAM BIG - start small, but dream big.

We dont know every little moment of truth that happens in the library. We can be the human touch for people. We may never know the difference we make to each individual.

Democracies persist because of libraries. Its not coincidence that libraries are often the first casualty of war. Librarians protect freedom of information, giving access to all, regardless of what our opinion of it is - we are truly bipartisan.

We have to learn the things that are making a difference, improving service to our users. If you dont want to learn, then get out of the profession.

We are a global profession, a bottomless network. Every librarian has hundreds of moments of truth, where we fight for our freedom, save lives, cure disease, challenge poverty and ignorance. Not dreaming 08, but dreaming big. Say yes every chance you get, encourage others and dont get discouraged. Those who say it cant be done, get out of the way of those who are already doing the impossible.

We are about books, we dont have to advertise that, what we do need to advertise is that we have people who can help you with just about anything. Show who we are and what we can do.

Web 2.0 is about things you can do and people you know. When you go online do you see people you know. You need to be where your users are, otherwise you are on a march to irrelevance.

Stuff will change faster now - by 2020, all content ever created will fit on an iPod. Video games outsell most content combined, ringtones are huge! Pocket size devices will dominate, the devices coming out are about having ubiquitous access on your person.

New? Semantic web, the cloud, no choice search engines, GIS oriented search, virtually unlimited fulltext books, streaming media and spoken word search, personalisation 3.0, microblogging, registries and so much more.

Normal now is RSS, blogs, YouTube, social networks tagging, wikis, SEO and GIS. If libraries arent involved in that, then they are behind. Resist the library culture of poverty, victimisation, risk aversion and passive resistance. We have to pass the chasm of early adopters and into the space of early majority. We have a technology lifecycle, we have to get on the curve early and stay there.

If we dont get into social networking, then we are going to miss it when they progress to the next stage - this is just the tip of the iceberg.

So what should libraries be paying attention to? The user-centred universe, be more open to users paths. A few things to do right away - the time is now! Need to play, pilot, trial, experiment. Mobile is important, confirm your presence, be where your users are, how your presence appear - personal,, professional; get good at the cloud (where users are going), play at e-books, get serious at literacy (dont use that term for users) and check out XML, get serious about e-learning, care about our cultures, just expand, know that most physical objects are dead, get real about influence, the next generation content.

Humans are our competitive edge. Be open to lifelong learning, our careers have seasons, need to have reciprocal mentoring - peers, be important, we can invent the future and make a difference. Just have some fun! Dream big!

Connecting with the community: strategies to help public libraries better engage with hard to reach groups - Debra Rosenfeldt

Approximately 60% of Australians use public libraries. 50% of public library users visit weekly, 90% borrow books mainly, 37% use computers, 46% get information, 61% for social ontact and 50% to meet new people.

Why dont the other 40% use public libraries. Original LBC study showed that 27% dont use them for lifestyle reasons. 13% dont use libraries but have much to gain by doing so. The study aimed at finding more about this 13%.

Had to choose groups - criteria were universality, achievability, policy connectedness, research efficiency and coverage. The groups identified were indigenous, disadvantaged young people, Horn of Africa communities, low income families, vulnerable learners.
The groups were not mutually exclusive.

Searched out the groups that worked for them and with them, consulted with them, conducted literature reviews and more. Each target group had a report produced about them. Principles of engagement were developed - which included awareness, engagement collections-programs-services, policies-procedures, customer service.

In future, the SLV estimates that this group will drop down to as low as 8% of non-library users.

Summary of Horn of Africa - most arrived since 99, 20,000 in Victoria mainly in 4 municipalities, from many countries with many languages. Many come on refugee and humanitarian services. Limited access to government service, had little education, training and work experience, young people are caught between cultures and domestic violence, health and gambling are also issues.

Focus groups identified 4 key areas where libraries could help which were: a conduit for information about government and community services, help them with IT skills, access to computers and the internet connections to the broader community.

Factors influencing library use; awareness was low, but those aware were good users limited collections, difficulties in joining libraries and behavioural policies, sensitivity of library staff to their difficulty in asking for assistance.

Public library staff suggested that collaboration between the serving libraries could help improve service to this group, as would partnerships with groups involved with them. That libraries should provide computers with arabic keyboards and employ a staff member from that background.

Followed up with workshops for library staff. The six year project has now come to a close but the work is ongoing.

Question: whats next? Work in public libraries will continue, the SLV is about to start a new piece of research on the economic benefit of pubic libraries.

We would if we could but its not in the Budget… success stories in third-party funding for public library programs - Jack L Goodman Tutoring Australasia

Why public libraries need partnerships- maintaining relevance requires innovation, which needs resources - which means money. Public libraries have many users, tight budgets, have little state support and no commonwealth funding. But just in case……

Why are partnerships possible - Public libraries have a unique position in their communities where we leverage the corporate social responsibility trend. We can partner with businesses, education, not for profits, clubs and more.

Example - Fairfield City Library Service - first Your Tutor customer in 2003, begun with local club funding. Demand grew so it was incorporated into the Council budget into 2004. In 2007 they partnered with the UWS to broaden access beyond what the library could provide.

The UWS has a Community Engagement Strategy - which aims to build a relationship with councils and to support local students. Most universities have such a strategy. For Fairfield it meant expansion of the program, marketing support from UWS and deeper institutional ties with them.

Example - Mornington Peninsula - Babies love books too. MP saw a program in a similar area, partnered with the library, put in an application to the Telstra Foundation and got $20,000 over 3 years follow up funding from BHP and Hillview. Now its in the library budget.

Example - Connected City Library and Melbourne City Mission.
Targeted learning support for at risk of becoming homeless children.

Example - Mobile Library Wireless Broadband
Upper Murray Regional Library Service - 3 mobile libraries. Got funding from 2 State Libraries and the Federal Government.

These were the only publicly visible examples. Need more like them. Critical skills required to make this happen - a desire to innovate: there is risk, which isnt a welcome option - need to be creative; brainstorming, teams, ownership - commercial sensibility: leveraging the librarys assets, outlining who benefits and how.

Making it happen:
1. Choose an appropriate project
2. Assemble your team - identify an owner, provide support
3. Think strategically - what are your librarys strengths - your users, your facilities, your role, your relationships
4. Identify a short list of potential partners - including businesses, associations, clubs, sporting groups, universities
5. Prepare your pitch - background, your assets, clear description of the opportunity
6. Hold a launch event - give them public recognition, raise the library profile, generates interest in the project and good media coverage
7. Follow through - objective is a long term relationship, maintain communication channels, acquit regularly and thoroughly and share success stories.

Corporate social responsibility - growing trend which includes community engagement policies an establish deep and meaningful partnerships. Need to take advantage of this.

Think big - ask for more rather than less, dont be put off by initial responses, remember your strengths and the needs of your partners.

The New City Library: more than a house, for knowledge and dreams - Inga Lunden Stockholm Public Library

Whats the librarys challenge and mission? The EU believe it is creating public paradise in the connected age.

Dreaming the future is risky - the only certainty is that it will change. However, only dreamers can influence the future. We are living in a dream time, where stories enrich our lives and where libraries are places where stories are living and where they truly come to life between title and user, between staff and user, between author and reader and between readers.

Serendipity is brought to life in libraries. You find things there that you didnt know you were looking for and meeting people you wouldnt otherwise meet. We also have library stories to tell - a million stories happen every day, about the past, present and future.

The new Stockholm is not certain, it is still in committee. It gives us a chance though to define ourselves and our place in the future. The library can be anything we want it to be - it should not be about the fences, but about the core.

What do people need? What are their dreams? To experience and learn - best learning done while experiencing and vice versa. To communicate and participate - to be inclusive and be visible to yourself and others. So we need to reimagine ourselves.

We need to share knowledge and imagination with knowledge and imagination. Focus on peoples needs adn dreams, developing products and services that people want. Always need to try new ideas - if it works, great, if it doesnt, let it go.

Libraries are a million stories to be shared, love and become new stories. They give children the right to be told stories and to tell their own. Stories come from everywhere. Does anything exist that doesnt have a story.

Libraries are peoples universities, where they have the joy of discovery. Libraries are everywhere, prevasive, boundless and a part of Google. We want people to share discoveries with us, share with each other and libraries want to share with users and to share with other libraries.

Libraries are like dream weavers who are champions of the long tail, as not only users connect to obscure books, but as other books connect users to those books.

Stockholm is growing in numbers (800,000, with 1/3 immigrant background), but also growing in knowlege, background and diversity. Stockholm 2030 Vision is to be a world class city, which is diversified and rich in experience, innovative and inspiring for growth, and of course, a world class city needs a world class library.

The Nordic countries are all planning for new central libraries. 170 architects dreamed about the library and the jury dreamed of light, openness and communication. Heike Hanada dream is the one that came true - the final decision will be made later this year.
The library cant build its own library - it has to be the library, the council and the people who build it together.

Their dreams are taking shape in the plan. The House of Narration, made for all languages for all ages. Agora will be open all hours for meeting, working and coffee from 6am to 1pm. The Discovery Centre will also be for young and old.

The House of Narration will be in the old building and where stories and their readers will be celebrate and where readers and authors will meet and share. It will be where readers become authors and meet their readers and where young people can listen to and tell their own stories.

The Discovery Library are for kids and grownups side by side, where curiousity is celebrated, no matter your age or the format your findings come from. Books will come in different shapes and forms, but it is the content that is the focus. It is where discoveries might become part of the future.

Agora and Secret Garden will be open when the trains are running. A third place between work and home where you can be by yourself amongst others. It will be close to a new railway station.

The Stockholm Structure Plan - when people in motion meet a library in motion everything is possible. We then aim for their 39 branch libraries to follow the lead of the new Stockholm Library. They will be more accessible and urgent, will be at your service and on your way, a place to stay between trains.

Kista Idea City - a new library which is a partnership for the people between many partners.

A library can be a place where dreams come true.

Beyond a dream: the real picture of employment in the library and information sectors in Australia - Dr Gillian Hallam QUT

Nexus 1 - a snapshot of the LIS profession in 2006 - individual respondents

Nexus 2 - pilot study with CAVAL in late 2006, then institutional respondents

Supported by ALIA and NSLA with interest from other groups

Goal to look at recruitment and retention, training and development

Nexus 2 required active participation of library management to obtain data at an organisational level. 82% of respondents completed all parts of the survey.

Respondents - large number of special libraries, with their subsectors within, 22 public library, 20 academic libraries then smaller number of school libraries and state libraries.
By state, NSW largest, then QLD and Vic.

Public libraries comprised 45% from Vic and 36% from NSW which was encouraged by state initiatives. Size of libraries varied widely.

Staffing patterns - smaller libraries, public library and school libraries had smaller numbers, then at the top end it was academic, state and large public libraries. Casual/temp staff highest in academic, but strong also in public and special.

Non LIS staff were mainly IT/Systems, web design, finance, marketing, management, graphic design and more. 77% of public and 73% of school and 15% of academic libraries had more than 85% female staff.

CALD staff were presented in only 76% of libraries, mainly public, academic, government and NSLA. 0.02% of staff were ATSI.

Absenteeism was not a strong concern, staff turnover rates being too low was favoured by 1/3 of respondents. Pattern had not changed much in the previous 5 years. About 14% reported that over 50% of their staff over 55 years. 22% had 50% of under 45.

Repondents value recruitment strategies in the profession, but only 18% had such policies in place. 45% were considering introducing such programs. Lack of funding was major issue and library size were issues.

Recruitment has gotten harder in the last 5 years, particularly in regional and remote areas. Para professionals are being employed more in professional positions - 57% and vice versa 40%. 33% had changed their recruitment strategies, with more advertising, more online lists and headhunting being more utilised.

Desirable skills required were years of people skills, communication skills, technology skills, particular generalist skills, certain specialist skills, leadership potential and managerial skills. Desired attributes were flexibility, learn new skills, etc. The desired attributes did not match the actual attributes of library staff very well.

When people leave the oranisation, there is not much cross sector movement, they go to the same sort of library. People stay because they like their job, their workplace and the people they work with. However, was fear they wouldnt be able to get the same salary and conditions. Promotional opportunities were seen to be better today than 5 years ago.

This has been a quick summary into the Nexus 2 data, looking specifically at employment factors, far more to explore including staff training, professional development, leadership, sector reviews and comparisons. Main report will be available soon.

Question: Why was the response rate relatively low - just under half of potential respondents did so? Everyone is so busy, time factor was main reason given. Looking to repeat it every 5 years, like the census. Data collected from 101 libraries is still of significance.

Question: Librarians dont want to have supervisory tasks, but that is what is advertised in Canada. Its the same here - jobs need to be more appealing, gender is also an issue. Young graduates are leaving because of disillusionment with managers.

Question: Level of support for doctoral level. Not much in this survey, but only coming up when there is an issue - ie. fighting fires. In Germany, top library managers have Phds.

Researching and benchmarking best practice in library staff development: a joint Australia/UK study - Richard Sayers - CAVAL

Project is ongoing, but have enough data to start teasing out some early findings.

Study covers only uni libraries at this time, but wider application is desired.

Benchmarking - on ongoing structured process by which we evaluate the functions, work processes and services of organisations recognised for their leadership an innovation - undertaken for the process of comparison an improvement, new ideas forecasting, planning, goal setting, process improvement

Effective benchmarking compares like with like - CAVAL and EMALINK (UK) were a good match for comparison. Involved planning, analysis, implementation and reviews (the PAIR process). Built on work already done in Australia since the 1980s.

Metrics investigated were SD expenditure as a % of payroll, average SD hours per staff member, SD cost per person per hour, % of employees undertaking SD, % of positive ratings of SD, % of reported gains in learning, % improvement in performance, costs savings/efficiency gains. IFLAs standards proposed that 0.5-1% of payroll be spent on SD, 10% of work hours should be SD. IFLA also provides statements on learning needs assessement and more.

Goal is to create a dashboard of indicators that will work for their organisations, their peers and the professional.

Aim was to identify, share and compare knowledge about SD practices an to establish common measurement points. DImensions utliised mirrored the metrics highlighted above.

Beginning of the dashboard covers the buget for SD - both organisations members mostly met. No figures on hours, evaluation stats were high as was planning (70% approx.) ROI was only 18% for CAVAL and 57% for EMALINK but still a work in progress.

Assessment so far - good overall, but failed with misaligned expectations an insufficient resources. There is room for improvement.

Question: IFLA figures dont match - 1% of funds and 10% of staff time dont match our national situtation. Unfortunately there are no other figures, 10% is unrealistic though (1 day a fortnight in reality).

Libraries on the agenda - advocacy experiences from IFLA and Library Associations - Claudia Lux - IFLA President an Director General of the Berlin Library

IFLA i an independent, non-government not for profit organisation represent library staff, libraries and the communities we serve. IFLA supports membership in library associations, so ALIA members are therefore IFLA members. However, IFLA also has institutional members and personal and student associates.

Former ALIA Executive Director Jennefer Nicholson starts as IFLA Secretary General on September 5th. The previous president was Australian Alex Byrne.

IFLAs purpose is to promote libraries. Claudias agenda as president is Libraries on the Agenda. It aims to strenghten advocacy work internationally and to advocate for libraries sustainability.

IFLAs own advocacy activities include working with UNESCO (Library Manifestos), WIPO, MLAS (IFLA Management of Library Associations) and WSIS (World Summit on the Information Society).

WSIS Action Lines and Libraries is highlighting access to information and knowledge covering inclusion and cultural diversity; and ICT applications including local content, the ethical dimension of ICT and the Internet Governance Forum. These were issues that UNESCO had not considered.

IFLA has launched a Libraries Success Stories Database, in English, French, Spanish and more. Shows small stories from around the world. Claudia encouraged us to add our library success stories. Check it out at www.ifla.org

Politicians and libraries - they always consider us to be involved in culture and education. However, we also have a role to play in town planning, family policy, health, economy and administration. We are invisible in these areas, but we have to make ourselves visible and get money from these departments as we support the work they do.

Challenges:
Why does the world need libraries?
Why is the internet not able to replace libraries?
Why do libraries need the newest technology?
Why are books and other media in the library like bread and butter for the minds of people?

We need to have ready answers to these questions.

Goals of the advocacy initiative is to prepare clear and common arguments, show the libraries potential, market the impact of services use international success stories database, strengthen a new image and influence policy before it is set.

How to advocate - clarify your position - when do people speak up for us? Are Libraries our thing? - When do we speak up for ourselves? Coordinate your work, create a focal point include staff, colleagues, friends, civil initiatives and administration. keeping all partners informed and being consistent in the focal points. Have a clear message, focus on the main practical points, look for professional and emotional arguments, train how to advocate in practise, prepare background material including general information, statistics, best practise and a description of the future impact. Analyse who supports your goals and why, analyse the wider influence on a person or group, find which activities of support could they take on, make contacts and build a contact list etc.

Short menu of advocacy work - never talk badly about others, focus positively on your goals, present success stories, use statistics but believe in more, create pictures in the mind, be patient, be stubborn an always stay controlled.

Start now and promote knowlege on advocacy. When on stage, personality is the key talk clearly and concisely, ask questions, add humour, smile and thank.

Question: how do we advocate to present the work we do behind the scenes, the exciting/cutting edge we do? No one answer to this, we have to behave different, we have to go to our budgeters, be prepared with recognition and then bring the good things the library does. Find good things about the library that will speak to them.

Web archiving in a Web 2.0 world - Edgar Crook - NLA

NLA has 3 main methodologies for web archiving.

Pandora Archive has developed a world class archive of Australian websites, using PANDA, their digital archiving system. PANDA is a distributed system, so their partners can also use it. Other international library archiving systems are based on or similar to PANDA. They have developed persistent naming scheme and have arrangements with archiving and indexing agencies. As of 1st July 2008, it contained 19307 titles over 53 million files adding up to 2.2 TB of data (now over 2.4TB). Files can be a single PDF page, or an entire website. Over 50% of their files are government publications, but they also archived academic journals, blogs, podcasts and more. It is selective, because of the restrictions on staff resources etc. They have chosen their titles carefully and try to choose sustainable sources.

Domain name harvests - once a year, for between 3 and 6 weeks and in conjunction with the Internet Archive. In 2008, they are looking at crawling a billion files. Copyright is a major drawback. The websites are crawled by the Internet Archive and the files are then sent to the NLA. There are gaps where the website publisher bans bots, and the crawler also cant follow embedded links, so there are gaps in the domain harvests. There is also issues with Australian websites without the .au in their name. Data is not publicly available at this time, although it is being use by researchers.

Archive It - is an Internet Archive product, where you can pay money to have your website archived. Sites archived using this process include the PNG governmental and research institute websites the 2007 general election - including content from YouTube an MySpace, Cambodian election 2008, Burmese monk uprising 2007 and more. There are restrictions in that you cant recapture missed files and cant present it the way you want.
Still working on arrangements with other Web 2.0 content, ie. Bebo, Flickr, Facebook etc.

Librarians should think to tell Pandora about resources they should be archiving. Take responsibility for your web presence, make sure it remains or is archived elsewhere.

Will not be making PANDAs version 4, but in future will be working with international partners to develop a new backbone to the system.

Livestock Library: a dream come true - Ruth McIntyre

www.livestocklibrary.com.au

Launched in 2005 initially, it was a library of 15,000 scanned research documents, made available free on the internet. Although free, a login was required.

Challenges: library database was spread across several platforms and locations. It was all migrated to Inmagic DB/TextWorks and WebPublisher PRO. Scans of papers were donated back to the publishers, who agreed to give Livestock Library users free access to the content hosted on the publishers websites. At the same time, the need for a login was removed, enabling easier access to users an encouraging use.

Publishers host the material, so therefore retain how the content is accessed. Livestock Library indexes the metadata of the content from the publishers, giving users a range of access options. The Library gives users the same sort of access to content, that university students and government staff experience.

The ability to web crawl relevant websites was inhibited by the websites server restrictions. This was overcome by instituting a Federated search engine to search these websites as well as the Livestock Library database. Web Feat was the chosen product and since its introduction, many more websites have been added. Despite various issues experienced over time, it has generally been a very successful addition to the Library, with its success noted by the user approaches to it when the federated search facilty went down.

There are over 23,000 items in the database and 14 industry sites targetted by the federated search engine. Over 5,500 visits from 98 countries have visited the Library in recent times.

Australian Agriculture and Natural Resources Online (AANRO) has been the biggest competitor, but also the Livestock Librarys salvation? Talks are in progress to merge the two services. The WA Agriculture and Food Dept is providing support until the Livestock Library finds a source of sustainable funding.

Question: whats the likelihood of the project continuing. Fairly optimistic. Stakeholders are keen that the URL and own homepage are retained, even if there is a joint server arrangement as there is a high profile in the livestock community.

Unpacking the indigenous knowledge centre concept - Jason M Gibson

Idea of a national indigenous knowledge centre was flagged at the 20/20 summit, with the idea of regional centres in support was favourably supported.

Inspiration has come from Mexico and other countries. Suspicion has been aroused by these centres as they seem to appear in countries where indigenous culture has been exploited or neglected.

In Central Australia alone there are 5 regions, with up to 20 languages in each region. Such a centre has to cater to them all.

NTL started testing this idea out nine years ago. Three remote communities were chosen to trial the knowledge centre concept. Had a vision of a physical space which would be interpretive, keeping, a museum, a library etc, the aim to improve access relevant to local communities and with the ability to assist in creating and hosting new content.

Several pilot services were launched but have not been sustained. In 2004, the Our Story database was launched and this has been successful. Research showed that the Our Story database had stimulated communities to conduct further research, including through the use ditigal resources.

Tea Tree Gully has had quite a successful result, with stories, place names, oral histories and much more. Internet access, books and information are available in a centre open 5 days a week. The community has taken ownership of their centre.

Indigenous knowledge had not been acknowledge as a legitimate structure until the 1980s. Indigenous peoples persisted in its maintenance and creation regardless. The need is now for improved access to information in its many and varied formats.

(session ran over time, so had to leave to get to next session)